Video conferencing solutions for UK businesses of every size
Huddle rooms, meeting rooms and boardrooms — professionally specified, supplied and installed. The right hardware for your space, your platform and your people.
- Teams Rooms certified
- Site survey included
- On-site UK installation
Illustrative example
The difference it makes
Most video conferencing problems are hardware problems
A great platform can’t fix a poor room. The hardware, the space and the setup have to work together.
Systems for every room
Three room sizes. Three distinct specifications.
We specify the right solution after a site survey — not a generic catalogue recommendation. Select a room type to see what’s involved.
Huddle room · 2 – 6 people
Compact, all-in-one systems for small collaboration spaces. A single bar device handles camera, microphone and speaker — minimal cabling, quick to deploy. Ideal for informal meeting spaces, phone booths and small breakout rooms where simplicity matters.
Typical components
- All-in-one video bar (camera + mic + speaker)
- Wide-angle 4K or 1080p camera, 120°+ field of view
- Built-in beamforming microphone array
- USB or network connectivity — minimal cabling
- Optional small display or monitor integration
Best suited for
- Informal breakout spaces and phone booths
- Small team collaboration areas
- Hot-desk meeting points
- Teams Rooms or Zoom Rooms on a compact footprint
Meeting room · 6 – 14 people
Dedicated camera, audio and control components configured for the specific room layout. Pan-tilt-zoom camera for larger tables, ceiling or table microphone arrays for even pickup across the room, and a touch panel for clean call management. The most common installation type.
Typical components
- PTZ camera with optical zoom and auto-framing
- Ceiling or table microphone array for even coverage
- Dedicated conference speakerphone
- Room controller or touch panel for call management
- Display or interactive screen integration
Best suited for
- Standard-size meeting rooms with a dedicated table
- Teams Rooms certified deployments with touch controller
- Hybrid teams needing reliable daily video calls
- Rooms requiring content sharing and screen annotation
Boardroom · 14+ people
Professional-grade audio and video for large boardrooms and presentation spaces. Multiple displays, advanced audio distribution, ceiling microphone systems and full control panel integration. Designed for high-stakes calls where audio and video quality is non-negotiable.
Typical components
- Dual or triple display configuration
- Pro-grade PTZ camera or multi-camera system
- Ceiling microphone array with DSP audio processing
- Professional audio distribution system
- Full room control panel — lighting, blinds, AV integration
Best suited for
- Executive boardrooms and presentation suites
- High-stakes external calls and investor meetings
- Large-format content sharing and multi-display setups
- Compliance-sensitive environments requiring recorded sessions
What’s included
Every installation. Every time.
Room dimensions, acoustics, lighting and existing infrastructure reviewed.
Camera, audio, display and control components, with clear justification.
Wall mounting, cable management and network connection.
Teams Rooms, Zoom or Google Meet integrated and tested.
A live call run before handover to confirm audio, video and screen sharing.
Your team shown how to use the system confidently.
All details, support contacts and configuration notes handed over.
Firmware updates, platform changes and hardware issues.
How it works
From first conversation to a room ready to use
Requirements & discovery
- Room types and count confirmed
- Platform confirmed (Teams Rooms, Zoom, Google Meet)
- User expectations and must-have features noted
- Budget range established — no overselling
We discuss your room types, platform (Teams, Zoom or Google Meet), user expectations and budget. Installation dates and any constraints — evenings, weekends, phased access — are noted at this stage.
Site survey & room assessment
- Room dimensions and ceiling height measured
- Acoustic properties and ambient noise assessed
- Existing screens and network infrastructure checked
- Mounting options and cable routes planned
A physical survey of each room confirms dimensions, acoustic properties, lighting conditions, existing infrastructure (screens, network points, power) and mounting options. This is the foundation for an accurate specification.
Specification & quote
- Component-level specification per room
- Clear justification for each hardware choice
- Itemised pricing — no hidden costs
- Approved by you before any order is placed
A written hardware specification for each room — camera, audio, display and control components — with model, justification and price. No vague line items. You see exactly what is being installed and why each component was chosen.
On-site installation & configuration
- Professional installation with clean cable management
- Platform account provisioned and configured
- Teams Rooms licencing set up where required
- Live call test run — nothing signed off until it works
All hardware installed, cabled and configured on-site. Platform integration completed — Teams Rooms account provisioned, Zoom Room configured, or Google Meet hardware set up. An end-to-end call test is run before Techfident leaves — audio, video and screen sharing all confirmed working.
Handover & ongoing support
- User training — team shown how to use every feature
- Warranty and support documentation handed over
- Configuration notes retained for future changes
- Ongoing support available — hardware, firmware and platform
Your team is shown how to use the system confidently. All warranty details, support contacts and configuration notes are documented and handed over. Ongoing support is available for firmware updates, platform changes and any hardware issues.
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Why Techfident
Why businesses trust Techfident for video conferencing
Specified for your room
Every system is specified after understanding your room — dimensions, acoustics, lighting, table layout and how many people will use it. No one-size catalogue recommendations.
Installed and tested
Every installation is tested end-to-end before handover — a live call run from the room to confirm audio, video and screen sharing all work. You won’t discover problems on your first real call.
Teams Rooms expertise
We supply and configure Microsoft Teams Rooms certified hardware — natively integrated with your Microsoft 365 tenancy and properly licensed. No workarounds, no unsupported configurations.
Support after installation
Ongoing helpdesk access for your AV system. If a call drops, a display won’t wake or a camera stops responding, we resolve it — not a manufacturer support queue.
FAQ
Common questions
A huddle room system uses a compact all-in-one device — typically one bar with integrated camera, mic and speaker — suited to 2–6 people in a small space. A meeting room system uses dedicated camera, audio and control components configured for the room layout, suited to 6–14 people. A boardroom system adds professional audio distribution, multiple displays and advanced control for 14+ people. Techfident specifies the right system for your room after a site survey.
Yes. Techfident supplies and installs Microsoft Teams Rooms certified hardware — including Yealink Teams Rooms systems, certified cameras, speakerphones and touch controllers. Teams Rooms systems connect natively to your Microsoft 365 tenancy, allowing participants to join calls directly from the room. Techfident configures the full integration including Teams Rooms licencing where required.
In most cases yes. Where your existing screens are compatible — typically HDMI input and the right resolution — Techfident can integrate them into a new system rather than replacing them. A site survey confirms compatibility before any equipment is ordered. If new displays are needed, Techfident sources and installs them as part of the project.
Yes. Techfident provides ongoing support covering hardware faults, firmware updates, platform integration issues and warranty coordination. For businesses on a managed IT support contract, video conferencing support is included. For standalone installations, ongoing support is available as a separate arrangement.
Yes. On-site installation is available anywhere in the UK. Techfident is based in Bishops Stortford, covering Hertfordshire, Essex and the wider M11 corridor as standard, with nationwide installations available on request.
Video conferencing system costs vary considerably by room size and complexity. A basic huddle room setup — camera, speaker and display — starts from around £800 to £1,500 for hardware plus installation. A full meeting room system with a Microsoft Teams Rooms certified bar, room controller and integrated display typically costs £2,500 to £6,000 installed. A high-specification boardroom with multiple screens, ceiling microphones and advanced cameras can range from £8,000 upward. Techfident provides a full site survey and itemised quote before any commitment.
Microsoft Teams Rooms (MTR) is a dedicated hardware and software platform that turns a meeting room into a native Teams experience — one-touch join, automatic camera framing, room scheduling and content sharing — all managed centrally. It is distinct from simply plugging a laptop into a screen. Businesses already using Microsoft 365 with Teams will see significant productivity gains from MTR, particularly if they run frequent hybrid meetings. Techfident supplies, installs and configures certified MTR devices and can advise on whether the investment is right for your meeting patterns.
A single room installation typically takes 2 to 4 hours once hardware is on site. A multi-room rollout across an office is usually completed within a single working day. The timeline from initial enquiry to installation is typically 1 to 2 weeks, covering site survey, equipment procurement and scheduling. Techfident coordinates everything end to end — you do not need to manage multiple contractors or suppliers.
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Video Conferencing — UK Businesses
Meeting rooms that work every time, without compromise.
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